Access the full Job Description here: https://bom.so/QhkCEj

Tona Syntegra Solar is a joint venture between Tona Corp and Syntegra Solar AG.

Syntegra Solar is a solar energy consulting and project development company headquartered in Germany and Switzerland, widely recognized for its strong focus and expertise in solar energy technologies.

Tona Corp is a leading EPC contractor and total solution provider from Vietnam.

Core Values (TSS Way)

• Build-It-Right: Quality in every step, from design, construction, commissioning to operation & maintenance (O&M).
• Swiss-German Precision: Compliance with international technical standards and execution accuracy.
• ≥ 20-Year Project Longevity: A long-term sustainability philosophy, prioritizing high-standard configurations and materials.
• HSE Excellence: Safety is the top priority at all project sites.
• Client-First Partnership: Transparency, long-term collaboration, and a customer-centric approach.

• Manage project records and documentation: Receive, file, update, and track design documents, method statements, site diaries, reports, minutes of meetings, and other relevant documents; ensure all records are complete, properly version-controlled, easy to retrieve, and available for acceptance, handover, and reporting purposes when required.
• Consolidate site progress and manpower information: Collect, update, and summarize information on work progress, working hours, attendance of site personnel, and subcontractor presence in accordance with site forms and procedures; report to the Site Management Team to support monitoring and cost management activities.
• Provide secretarial support to the Site Management Team: Prepare, consolidate, and file reports, meeting minutes, notices, work schedules, and internal documents as required; support the communication of administrative information between the construction site, head office, and relevant departments.
• Support site administration and office operations: Manage the site office, stationery, administrative equipment, and basic logistical needs; handle the delivery and receipt of documents, contracts, project records, and other related paperwork; and support internal procedures as assigned.

• Bachelor’s degree or above in Office Administration, Business Administration, or other relevant fields.
• Minimum of 1 year of experience as a Site Secretary, Site Administrative Coordinator at a construction site, or in an equivalent position.
• Proficient in filing, classifying, and tracking technical documents, method statements, site diaries, reports, and other relevant project documents.
• Proficient in Microsoft Word, Excel, PowerPoint, and basic project management software for preparing reports, schedules, data summaries, and supporting construction management activities.
• Basic knowledge of construction activities, work packages, and common technical terminology in order to follow up on progress, review documentation, and coordinate with construction teams.
• Strong ability to consolidate data and prepare reports on progress, manpower, materials, and project costs in an accurate, timely, and systematic manner.

• Competitive salary and performance-based bonuses.
• Project/site allowance policy.
• Full participation in statutory insurance schemes in accordance with Vietnamese law (social insurance, health insurance, unemployment insurance).
• Premium health insurance.
• Clear career development opportunities in large-scale renewable energy projects.

Interested candidates please send your CV to:

• Email: hr@tss-solar.com with the subject: “Full Name – Position Applied”.
• Phone: Ms. Linh – 0903753970 (HR & Administration Manager).